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SQUASH SHOTS

AUSSIES IN TOP 100

AUSTRALIAN'S IN THE TOP 100
NO.RANKMEN
116Ryan Cuskelly
222Cameron Pilley
361Rex Hedrick
476Joshua Larkin
5100Rhys Dowling
NO.RANKWOMEN
117Donna Urquhart
229Rachael Grinham
345Christine Nunn
457Tamika Saxby
558Sarah Cardwell
678Jessica Turnbull
Updated: 26-Jun-2018
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RULES OF THE
PROFESSIONAL SQUASH COACHES ASSOCIATION OF
AUSTRALIA INCORPORATED
P.S.C.A.A. (Inc)

1. NAME:

The name of the Incorporated Association is the Professional Squash Coaches Association of Australia Incorporated (in the rules called the "Association").

2. MEMBERSHIP:

The Association shall consist of the following Members:

1.   Professional coaches as approved by the Association Board (hereinafter called the "Board") and which requires minimum current National Coaching Accreditation Scheme (N.C.A.S.) Level 1 accreditation. (Full Member - voting member)

2.   Professional coaches as approved by the Board who have previously completed minimum National Coaching Accreditation Scheme (N.C.A.S.) Level 1 accreditation but are no longer actively coaching. (Associate Member - voting member)

3.   Any other coaches who have completed examinations other than those of the N.C.A.S. and who fulfil the requirements of the Board. (Reserve Member - non-voting member)

4.   Squash Coaches Associations as approved by the Board. (Affiliate Member - non-voting member)

5.   Honorary Life Members as approved by the Board. (Full Member - voting member).

3. REGISTER OF MEMBERS:

The Secretary shall keep and maintain a register of Members in which shall be entered the full name, address and date of entry of the name of each Member and the register shall be available for inspection by Members at the Offices of the Association.

4. RESIGNATION OF MEMBER:

1.   A member of the Association who has paid all monies due and payable by him to the Association may resign from the Association by first giving one month's notice in writing to the secretary of his intention to resign and upon the expiration of that period of notice, the member shall cease to be a member.

2.   Upon the expiration of a notice given under sub-clause (1) the secretary shall make in the register of members an entry recording the date on which the member by whom the notice was given, ceased to be a member.

5. EXPULSION, SUSPENSION OR FINING OF MEMBERS:

1. Subject to these rules, the Board may by resolution -

a.   expel a member from the Association;

b.   suspend a member from membership of the Association for a specified period; or

c.   fine a member in accordance with the regulations - if the Board is of the opinion that the member -

d.   has refused or neglected to comply with these rules; or

e.   has been guilty of conduct unbecoming a member or prejudicial to the interests of the Association.


2. A resolution of the Board under sub-clause (1) -

a.   does not take effect unless the Board, at a meeting held not earlier than 14 and not later than 28 days after the service on the member of a notice under sub-clause (3) confirms the resolution in accordance with this clause; and

b.   where the member exercises a right of appeal to the Association under this clause does not take effect unless the Association confirms the resolution in accordance with this clause.

3. Where the Board passes a resolution under sub-clause (1), the secretary shall, as soon as practicable, cause to be served on the member a notice in writing -

a.   setting out the resolution of the Board and the grounds on which it is based:

b.   stating that the member may address the Board at a meeting to be held not earlier than 14 and not later than 28 days after the service of the notice;

c.   stating the date, place and time of that meeting;

d.   informing the member that he may do one or more of the following:

I.     attend the meeting;

II.    give to the Board before the date of that meeting a written statement seeking revocation of the resolution;

III.   not later than 24 hours before the date of the meeting, lodge with the secretary a notice to the effect that he wishes to appeal to the Association in general meeting against the resolution.

4. At a meeting of the Board held in accordance with sub-clause (2), the Board -

a.   shall give to the member an opportunity to be heard;

b.   shall give due consideration to any written statement submitted by the member; and

c.   shall by resolution determine whether to confirm or to revoke the resolution.

5. Where the secretary receives a notice under sub-clause (3), he shall notify the Board and the Board shall convene a general meeting of the Association to be held within 21 days after the date on which the secretary received the notice.

6. At a general meeting of the Association convened under sub-clause (5) -

a.   no business other than the question of the appeal shall be transacted;

b.   the Board may place before the meeting details of the grounds for the resolution and the reasons for the passing of the resolution;

c.   the member shall be given the opportunity to be heard; and

d.   the members present shall vote by secret ballot on the question whether the resolution should be confirmed or revoked.

7.   If at the general meeting -

a. two-thirds of the members vote in person or by proxy in favour of the confirmation of the resolution, the resolution is confirmed; and

b. in any other case, the resolution is revoked.

6. DISPUTES AND MEDIATION

1. The grievances procedure set out in this rule applies to disputes under these Rules between-

(a)  a member and another member; or

(b) a member and the association

2. The parties to the dispute must meet and discuss the matter in dispute, and, if possible, resolve the

    dispute within 14 days after the dispute comes to the attention of all of the parties.

3. If the parties are unable to resolve the dispute at the meeting, or if a party fails to attend that meeting,

    then the parties must, within 10 days, hold a meeting in the presence of a mediator.


4. The mediator must be-

(a)  a person chosen by agreement between the parties: or

(b) in the absence of agreement-

(i) in the case of a dispute between a member and another member, a person appointed by the committee of the Association; or

(ii)  in the case of a dispute between a member and the Association, a person who is a mediator appointed or employed by the Dispute Settlement Centre of Victoria ( Department of Justice)

5. A member of the Association can be a mediator

6. A member cannot be a member who is a party to the dispute.

7. The parties to the dispute must, in good faith, attempt to settle the dispute by mediation.

8. The mediator, in conducting the mediation, must –

(a)  give the parties to the mediation process every opportunity to be heard; and

(b) allow due consideration by all parties of any written statement submitted by any party; and

(c)  ensure that natural justice is accorded to the parties to the dispute throughout this mediation process.

9. The mediator must not determine the dispute.

10. If the mediation process does not result in the dispute being resolved, the parties may seek to resolve the dispute in accordance with the Act or otherwise at law

7. OFFICE BEARERS:

1. The office bearers of the Association shall be -

a.   the National Coaching Director of the Australian Squash Rackets Association Incorporated;

b.   the State Coaching Directors of each Australian State or Territory or a representative of the respective State Coaches body or Association;

c.   the current office bearers of the State Coaches Association nominated as the Management Committee who will act on behalf of the Board.

2. The President, Secretary, and Treasurer of the Association shall be the President, Secretary and Treasurer of the nominated State Coaches Association.

3. The State Coaches Association which shall act as the Management Committee shall be elected at the Annual General Meeting of the Association in each year and shall hold office until a successor is elected.

4. For the purposes of these Rules, the office of an office bearer becomes vacant if the office bearer -

a.   ceases to be a Member of the Association;

b.   becomes an insolvent under administration within the meaning of the Companies (Victoria) Code; or

c.   resigns his office by notice in writing given to the Secretary.

5. If a casual vacancy occurs in any of these offices the Board may fill the vacancy at its discretion until the next annual general meeting.

8. CONTROL:

1.   The Association shall be organised and controlled by a Board subject to resolutions passed by general meetings.

2.   The day to day functions of the Association shall be carried out by a Management Committee which comprises the office bearers of the State Coaching Association elected at the Annual General Meeting of the Association in each year, subject to the control of the Board.


9. THE BOARD:

1. The Board shall consist of the office bearers mentioned in Clause 7.1 of these Rules.

2. The Board shall have power to act in all matters relating to the control and organisation of the Association in accordance with the purposes of the Association.

3. The Board shall meet - at such times as may be deemed necessary. Three Members of the Board shall constitute a quorum and at least seven days notice shall be given of such meetings by the Secretary. Meetings summoned at a shorter notice than seven days shall nevertheless be constitutional if four Members of the Board present shall by vote ratify the meeting and written notice shall have been sent to all Members of the Board. All such notices will include proxy voting forms.

4. Special meetings of the Board may be called by the President or in his absence by the Secretary and shall be called on the written request of any three Members of the Board. Three Members of the Board shall constitute a quorum at these meetings.

5. The Board shall have power to make from time to time such rules and regulations for the conduct of the affairs of the Association consistent with these Rules as they shall deem necessary.

6. At any meeting of the Board each individual shall have one vote and in the event of the voting being equal for or against any motion before the Board, the President or in his absence the National Coaching Director will take the Chair or in his absence a Chairman elected from and by those present at the meeting shall have a second or casting vote.

7. The Board may appoint sub-committees for any purpose and may invest such sub-committees with any power it thinks fit. The President and the Secretary shall be ex-officio Members of all sub-committees.

a.     The Management Committee who are the current office bearers of the nominated State Coaches Association will perform all day to day functions of the Association subject to the control of the Board which will ratify the Management Committee decisions at subsequent Board meetings.

b.    The National Coaching Director shall liaise with the Australian Squash Rackets Association Incorporated and, subject to the control of the Board, shall represent the interests of the Association in all matters related to the Association.

8. A resolution passed by the Board requires a majority of votes cast which will include proxy votes and shall not be rescinded or altered by it unless seven days notice in writing of the intention to move for such rescission or alteration has been given.

9. The secretary shall keep minutes of the resolutions and proceedings of each general meeting and each Board and Management Committee meeting in books provided for that purpose together with a record of the names of persons present at such meetings and proxies. In the absence of the Secretary, a Minute Secretary will be elected from those present.

10. Each member shall be entitled to appoint another member as his proxy by notice given to the secretary no later than 24 hours before the time of the meeting in respect of which the proxy is appointed.

11. The Board shall appoint a Public Officer who shall be a resident of the state of Victoria.

10. GENERAL MEETINGS:

1.   General meetings of the Association may be called from time to time by the Secretary at the discretion of the Board. At least seven days notice of all general meetings other than the annual general meeting and an extraordinary general meeting shall be given by the Secretary to Members and to office bearers.

2.   The Annual General Meeting of the Association shall be held at a time deemed suitable by the President in each year, and at least twenty eight (28) days notice in writing of this meeting shall be given by the Secretary to Members and to office bearers.

The following business shall be transacted -

a.     Approval of the minutes of the previous meeting and consideration of any matters arising therefrom.

b.    Consideration of the annual report, statement of accounts and balance sheet of the preceding year.

c.     Election of the nominated State Coaches Association which is an Affiliate Member and which shall form the Management Committee.


d.   Appointment of the auditor/auditors for the ensuing year.

e.   Any other business of which fourteen days notice has been given to the Secretary in writing and which the Chairman considers suitable for discussion at the meeting. Such business shall be stated on the circulated agenda paper if notice is given to the Secretary at least five weeks before the meeting.

3. An extraordinary general meeting shall be called by the Board within 30 days upon the requisition in writing to the Secretary by five members of the Association entitled to vote at general meetings. Not less than seven days notice of the meeting shall state the purpose for which the meeting is being called.

4. Seven members entitled to vote and/or office bearers shall constitute a quorum at any general meeting, annual general meeting or extraordinary general meeting.

5. The President shall be the Chairman of all meetings of the Association provided that in the absence of the President the National Coaching Director shall be the Chairman or in the absence of the National Coaching Director those present shall elect a Chairman from amongst themselves.

11. TIME AND PLACE OF GENERAL MEETING:

All general meetings shall be held within the designated, appropriate area at such time and place as the Board shall appoint.

12. VOTING AT GENERAL MEETINGS:

1. Each Board Member shall have one vote and in the event of the voting being equal for or against any motion the Chairman shall have a second or casting vote.

2. Each Member defined under Clause 2, 2.1, 2.2 and 2.5 of these Rules shall have one vote.

3. Members not entitled to vote at general meetings may attend such meetings upon the invitation of the President.

4. A poll may be demanded by three persons present at the meeting and such poll shall be taken in such manner as the Chairman shall direct.

5. Each Member defined under Clause 2, 2.1, 2.2 and 2.5 of these Rules may appoint a proxy in writing to the secretary to vote on his behalf.

6. A member is not entitled to vote at any meeting unless all monies due and payable by him to the Association have been paid other than the amount of the annual subscription payable in respect of the current financial year.

13. SUBSCRIPTION:

1. Each member shall pay an entrance fee and an annual subscription to the Association as shall be determined by the Board and members actively coaching will be required to pay an amount which will include Public Liability and Professional Indemnity insurance cover as has been accepted by the Board.

2. Subscriptions shall be payable on admission and by the first day of June in each year. Such subscriptions may be waived at the discretion of the Board in special circumstances.

3. Any Member failing to pay his subscriptions within one month of the due date shall be liable to a fine equal to the current annual subscription and may cease to be a Member of the Association. Any such Member may be re-admitted upon application at the discretion of the Board upon payment of such arrears of subscriptions as may be determined by the Board.

14. CUSTODY OF BOOKS AND OTHER DOCUMENTS:

1. Except as otherwise provided in these Rules, the Secretary shall keep in his custody or under his control all books, documents and securities of the Association.

2. The accounts and books showing the financial affairs of the Association shall be available for inspection by Members.

15. COMMON SEAL:

1. The Common Seal of the Association shall be kept in the custody of the Secretary.

 

2. The Common Seal shall not be affixed to any instrument except by authority of the Board and the affixing of the Common Seal shall be attested by the signatures either of two Members of the Board or of one Member of the Board and of the Public Officer of the Association.

16.      REMUNERATION:

The income and property of the Association wheresoever derived shall be applied solely towards the promotion of the objects of the Association as set out in Clause 2 of the Statement of Purposes and no portion shall be paid or transferred directly or indirectly by way of profit to the Members of the Association provided that nothing herein shall prevent the payment in good faith of remuneration to any officers or servants or persons employed by the Association or to any Member of the Association or individual for services rendered to the Association.

17.      BANK ACCOUNT:

All monies received shall be paid into such bank in the name of the Association as the Board shall direct from time to time and the account shall be operated on cheques signed by two of four Members of the Management Committee appointed for that purpose.

18.      ALTERATION OF RULES:

Motions for the alteration, amendment to or addition to any of the Rules or the Statement of Purposes may be put at any general meeting provided that notice of such motion shall be posted to the office bearers and Members at least twenty-one days prior to such meeting. No such alteration, amendment to or addition to the Rules or the Statement of Purposes shall be valid unless the motion for such alteration, amendment to or addition to the Rules or the Statement of Purposes is carried by three/fourths majority of the votes cast.

19.      ADDRESS OF MEMBERS:

Members shall from time to time communicate their addresses to the Secretary.

 
20.      AUDIT:

20.1        One or more auditors shall be appointed at the annual general meeting and shall continue in office until the election of a successor. Any casual vacancy may be filled by the committee



20.2     The accounts of the Association shall end on the thirty first day of May of each year
 

20.3        Prescribed Association. A copy of all financial statements prepared in accordance with Section 30 of the Associations Incorporation Act 1981 and Regulation 7 of the Associations Incorporation Requlations. These documents must have been audited in accordance with section 30B of the Associations Incorporation Act 1981 and must be audited by :-

* a registered company auditor: or
* a person who is a member of the Australian Society of Certified Practising Accountants or the Institute of Chartered Accountants in Australia : or
* any other person who is approved by the Registrar.
The auditor cannot be a member of the committee or have any affiliations with a member of the committee or be an employee of the incorporated association.

21.      END OF FINANCIAL YEAR:

The financial year of the Association shall end on the thirty-first day of May each year.


22.      SOURCES OF FUNDS:

The funds of the Association shall be derived from entrance fees, annual subscriptions, affiliation fees, donations and such other sources as the Board determines.

23.      DISSOLUTION:

If at any General Meeting at resolution for the winding-up of the Association shall be duly passed and such resolution shall be confirmed by a special resolution at a meeting called specially for that purpose and held within two months of the first meeting, the Board shall thereupon or at such future date as shall be specified in such resolution proceed to wind up the Association in accordance with the provisions of the Association's Incorporation Act 1981 and to realise the property of the Association and after discharge of all liabilities shall give or transfer the surplus (if any) to the Australian Squash Rackets Association Incorporated.

24.      DEFINITION:

Unless gender is specifically stated, the use of words in these Rules which impart the male gender, shall be taken to mean the female gender as well.

 
   
Last Updated ( Friday, 18 April 2014 )
 
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